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neddyseagoon 09/04/11 20:23:34 |
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Added: Annual_General_Meeting_Agenda_April_2009.xml |
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PresidentsReport.xml |
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Log: |
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Added AGM Agenda and Presidents Report |
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Revision Changes Path |
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1.1 xml/htdocs/foundation/en/minutes09/2009/Annual_General_Meeting_Agenda_April_2009.xml |
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file : http://sources.gentoo.org/viewcvs.py/gentoo/xml/htdocs/foundation/en/minutes09/2009/Annual_General_Meeting_Agenda_April_2009.xml?rev=1.1&view=markup |
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plain: http://sources.gentoo.org/viewcvs.py/gentoo/xml/htdocs/foundation/en/minutes09/2009/Annual_General_Meeting_Agenda_April_2009.xml?rev=1.1&content-type=text/plain |
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Index: Annual_General_Meeting_Agenda_April_2009.xml |
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=================================================================== |
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<?xml version="1.0" encoding="UTF-8"?> |
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<!DOCTYPE news SYSTEM "/dtd/guide.dtd"> |
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<news gentoo="yes" category="plans"> |
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<!-- Enter your name here --> |
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<poster>NeddySeagoon</poster> |
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<!-- Date to be displayed - usually the GWN release date --> |
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<date>2009-03-25</date> |
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<!-- Title of the news item - don't forget to change the date --> |
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<title>Gentoo Trustees Annual General Meeting - Sunday, 12 April 2009</title> |
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<body> |
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<!-- Alter to your own likings --> |
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<p> |
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<b>Time and Venue</b> |
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</p> |
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<p></p> |
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<p> |
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<b>Sunday, 12 April 2009 1900 UTC on irc.freenode.net #gentoo-trustees</b> |
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</p> |
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<p></p> |
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<p> |
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This meeting is the only public meeting the board of the Gentoo Foundation is obliged to hold |
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</p> |
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<p> |
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Normal meeting business is suspended. |
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</p> |
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<p> |
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<b>Agenda</b> |
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</p> |
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<ol> |
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<li>Introduction of New Trustees</li> |
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<li>Thanks to retiring trustee</li> |
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<li>Officers Reports |
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<ul> |
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<li>Presidents' Report</li> |
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<li>Secretarys' Report</li> |
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<li>Treasuers' Report</li> |
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</ul> |
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</li> |
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<li>Membership Applications - if you have applied and you are not listed below, please remind the trustees |
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<ul> |
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<li>Gentoo Developers |
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<ul> |
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<li></li> |
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</ul> |
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</li> |
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</ul> |
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<ul> |
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<li>Community Members |
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<ul> |
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<li></li> |
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</ul> |
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</li> |
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</ul> |
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</li> |
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<li>Any other business</li> |
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<li>Open floor</li> |
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</ol> |
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<p> |
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<b>Meeting Conduct</b> |
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</p> |
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<p> |
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The channel will be open (not moderated) during the meeting unless there is so much chatter it becomes impossible to |
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make progress. |
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</p> |
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<p> |
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Attendees can help by keeping questions to the end of an agenda item or the end of the meeting - your |
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point may be covered during the discussion anyway. |
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</p> |
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<p> |
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Do not expect to bring up items in Any Other Business and get an instant response. Calm considered well |
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reasoned emails to <mail link="trustees@g.o">the trustees</mail> or opening a bug are the best ways |
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to bring up new ideas. |
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</p> |
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<p> |
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<b>Record Keeping</b> |
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</p> |
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<p> |
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The meeting will be logged and both the <uri link="http://www.gentoo.org/foundation/en/minutes/">full log and a summary</uri> |
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of decisions will be made publicaly available |
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</p> |
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</body> |
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</news> |
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1.1 xml/htdocs/foundation/en/minutes09/2009/PresidentsReport.xml |
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file : http://sources.gentoo.org/viewcvs.py/gentoo/xml/htdocs/foundation/en/minutes09/2009/PresidentsReport.xml?rev=1.1&view=markup |
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plain: http://sources.gentoo.org/viewcvs.py/gentoo/xml/htdocs/foundation/en/minutes09/2009/PresidentsReport.xml?rev=1.1&content-type=text/plain |
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Index: PresidentsReport.xml |
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=================================================================== |
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<?xml version="1.0" encoding="UTF-8"?> |
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<!DOCTYPE news SYSTEM "/dtd/guide.dtd"> |
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<news gentoo="yes" category="gentoo"> |
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<!-- Enter your name here --> |
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<poster>neddyseagoon</poster> |
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<!-- Date to be displayed - usually the GWN release date --> |
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<date>2009-03-07</date> |
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<!-- Title of the news item - don't forget to change the date --> |
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<title>Gentoo Foundation Inc. Presidents Report for year April 2008 to March 2009 </title> |
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<body> |
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<!-- Alter to your own likings --> |
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<p> |
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<b>Summary</b> |
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</p> |
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<p> |
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When the board was elected in March 2008 we knew we were taking over control of a foundation |
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that had fallen into bad standing and that there was a lot of work to do to fix that. Of the five |
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elected trustees, two advised in their election manifestos that they didn't really have time or |
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want to do the job – they were still elected and made useful contributions before they retired before |
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the end of their terms of office. |
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</p> |
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<p> |
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During the year, we have appointed a registered agent in New Mexico, restored the foundation |
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to good standing, adopted bylaws, established a bank account and recruited our first non-developer, |
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non-trustee officer. Although he soon became a developer and in the recent election, was elected a trustee. |
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With the help of previous trustees we have also taken over the relationship with our previous US copyright |
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and trade mark law firm and engaged the services of a law firm practicing in the field of international copyright |
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and trade marks. |
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</p> |
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<p> |
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<b>Detail Report</b> |
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</p> |
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<p> |
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After we took office, it became apparent that many of the records the foundation was supposed to keep to |
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satisfy both its own draft bylaws and its statutory obligations to New Mexico either did not exist or were not |
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available to us. |
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</p> |
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<p> |
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Past trustees gave us what they had and we have pieced together more from information in the public domain. |
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It quickly became apparent that the Foundation needed some continuity planning. Our Secretary will expand |
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on that point in his report. |
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</p> |
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<p> |
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The falling into bad standing was not due to neglect by previous office holders. The proper paperwork had |
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been filed but it did not reach the authorities. This left us needing to appoint a registered agent before we |
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could refile as we are required to maintain a presence in New Mexico to register as a not for profit corporation there. |
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</p> |
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<p> |
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With our good standing restored, we focused on bylaws and a bank account. Much of the draft bylaws were |
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'boilerplate' text borrowed from other places for other not for-profit corporations. However, they needed to be |
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adapted to the virtual existence of the Gentoo Foundation inc. We are not totally virtual, you may still write to |
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us at the address of our registered agent. |
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</p> |
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<p> |
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While the above was in progrees, we worked with some of the previous trustees to keep the relationship with |
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the US law firm that looked after our copyright and trademark issues alive. This was successfully accomplished |
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and we were also able to engage another law firm for international copyright and trade make issues. Luckily, |
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these two firms know each other very well and on occasions, work together too. |
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</p> |
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<p> |
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Establishing a bank account turned out to be harder than we expected. We needed an internet bank that did |
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not require us to have a physical presence in the State where the account would be held and we really didn't |
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want to travel very far to open the account. We had a few false starts before our recent success. Our |
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Treasurer will expand on this. |
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</p> |
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<p> |
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Following the resignation of tgall both as a trustee and secretary, we recruited to fill the secretary vacancy. |
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Quantumsummers was appointed to the office of secretary (not trustee) and dmwaters was subsequently |
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appointed to the trustee vacancy. In a similar time frame, wltjr resigned as a trustee. Its was obvious before |
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he resigned that he was becoming frustrated by the perceived lack of progress. This vacancy on the board |
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was never filled. |
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</p> |
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<p> |
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During the year we have established a sound base to build the Gentoo Foundation on. We have access to our |
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funds again so that we can fund activities in line with our articles of incorporation and our charter. |
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</p> |
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<p> |
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<b>Looking Ahead</b> |
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</p> |
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<p> |
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Its still not clear what the long term future of the Gentoo Foundation Inc will be. It is on a reasonably sound |
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footing but keeping trustee posts filled is remaining an issue. We did try to fill the vacancy when wltjr resigned. |
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In the recent elections we had four candidates accept their nomintions. Its clear that opening membership to |
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non developers has helped and we are hopeful we can find more trustee candidates from outside the Gentoo |
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developer pool. |
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</p> |
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<p> |
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Going forward we need to establish the Gentoo Foundation as a proper Not For Profit business organisation, |
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with a predictable managed income stream, budgets for expenditures and 503(c)(3) registration, which will |
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make donations from organisations easier to obtain. As our income becomes stronger and more predictable, |
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so too can our expenditures and the things we can do to help Gentoo develop. |
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</p> |
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<p> |
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One thing well up the agenda for the comining year is to reorganise so that the trustees are not also office holders. |
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This will allow the trustees to operate as a board of directors, which is effectively what they are, while |
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office holders do the work at the direction of the trustees. This structure will help with the continuity of the |
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Foundation as office holders are appointed, not elected. |
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</p> |
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<p> |
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<b>Closing Remarks</b> |
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</p> |
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<p> |
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In closing we would like to thank all those who have helped to get us where we are today. |
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</p> |
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</body> |
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</news> |
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