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To: gentoo-dev@g.o
From: Tobias Scherbaum <dertobi123@g.o>
Subject: Re: [gentoo-dev] Jun 11th, 2009 Council Meeting Format
Date: Tue, 02 Jun 2009 18:05:08 +0200
Heya,

thanks for bringing this up!

Doug Goldstein wrote:
> All,
> 
> The current council meetings have gotten completely out of hand for
> weeks meetings have become nothing more then a continuation of the
> senseless bicker-fest that have become the e-mail threads on GLEP54,
> GLEP55, and EAPI-3 without any real progress or sense coming of them.
> It's taken me a little bit to step up and put a stop to it but I fully
> intend on putting a stop to it.

Remove EAPI-3 from that list (as we got that off our desk for now, but
the whole process could've been much easier, yeah ...), but in general:
the neverending GLEP54/55 stuff isn't fun and i don't see us getting any
further on that anytime soon.

> 1) Agenda Topics are posted to the appropriate mailing lists at a
> MINIMUM 7 days prior to the meeting. (That means the agenda must be
> formed by this Thursday).
> 1a) Any changes to the agenda should be ACK'd by the council members
> (off list via the council alias). Changes can not occur less than 48
> hours from the meeting.

ack

> 2) The #gentoo-council channel become moderated as we had discussed
> several times in the past.

The "experiment" do keep meetings unmoderated was quite successful in
the beginning nearly a year ago, i'd like to get back to the beginn of
our experiment instead of just +m. If it proves not to work ... well we
still have +m.

> 2a) Topics will be brought up and people wishing to address the
> council and the developer body at large should speak to the day's
> appointed moderator. We can take turns or I can do it (maybe it'll
> keep my head from banging against the keyboard as it has in the past
> watching the various non-council members argue completely non-agenda
> items back and forth).
> 2b) Requests are made in tells and honored in turn. The moderator will
> announce to the channel who wishes to speak and the order they are in
> and will efficiently work through the list. If you can not remain on
> topic, you will lose your voice.

See above, looks good to me and would help in making meetings more
productive, just marking the channel +m is something we can do if "real"
moderation doesn't work. 

> 3) Once discussion on the topic has concluded, the council members
> will vote on the actions requested by the developer body. That does
> not mean it is time for council members to concoct an entirely new
> plan by the seat of their pants... which leads me to the next topic.

Add: Things to vote upon must be clear and precise worded. Discussing
for half an hour of what's been voted upon and changing votes for
several times is a huge waste of time (like we had 2 1/2 weeks ago).

> 4) Council members will now be expected to ACK the agenda on the
> appropriate mailing lists at least 48 hours prior to the meeting. If
> you can't, let the council know. You should be able to do this without
> relying on your proxy, but your proxy may do this for you as well if
> you have an extended away.
> 4a) Failure to ACK the agenda will be noted on the meeting minutes.
> 4b) Council members will be expected to formulate their thoughts in
> reply to the agenda items and to research the discussion they wish to
> have on the mailing list PRIOR to the meeting and not fly by the seat
> of their pants.
> 4c) "The first I heard of this and I need 4 weeks to research this."
> or any variation of the quoted statement is no longer a valid
> statement. The point of the meeting is to weigh and debate the items
> before us now. Do your research PRIOR to the meeting, not during.

... and ack.

wkr,
Tobias
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References:
Jun 11th, 2009 Council Meeting Format
-- Doug Goldstein
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Take two of the council summary for 28.05


Updated Jun 17, 2009

Summary: Archive of the gentoo-council mailing list.

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