Re: [gentoo-nfp] Events Kit!

[Michael Cummings]

While I think we all expect to hear more from Christel on the details, she posed
a good question - while I detest paperwork on general principle of rebellion
from the day job, do we have standard purchase request/funding request forms?


On Fri, Nov 03, 2006 at 01:15:19PM -0500, Chris Gianelloni wrote:
> On Wed, 2006-11-01 at 17:25 +0000, Christel Dahlskjaer wrote:
> > How does one go about writing a proposal for funding? Is there a form
> > somewhere or do I just e-mail trustees@?
>
> http://www.gentoo.org/foundation/en/requesting-funds.xml
>
> > To give you a quick rundown of what I am after, having had the pleasure
> > of diving into the Events kits for Joomla and GNOME I really want us to
> > have similar, they have a large metal box that is shipped to various
> > conferences (when they're not at an event it lives in the garage of one
> > of their developers and it's contents are replenished and checked prior
> > to each event), the box contains T-shirts in various sizes for people to
> > wear at the event (so, they do it fairly cheap and wash and reuse, I see
> > no problem with that if kept in good condition), leaflets, two TFTs, two
> > small machines (I'll ask around and see if we can score a couple of free
> > machines, I'm thinking one X86 or AMD64 box and one PPC (or other
> > arch)), some cables, some swag as give-aways (KDE does some nifty pin
> > badges, others do funky case badges, we could also look at pens, or
> > branded mints or whatever), a small projector, posters, a sign, t-shirts
> > etc for sale and a small cashbox.
>
> I like the shirt idea.  We could get a few more of the nice polo shirts
> from Land's End that we've been using at LWE in the US.  I'm not sure
> about the hardware, as it seems to be fairly easy to get hardware
> to/from the shows.  I could see including a cheap switch of some sort,
> since that seems to be always needed.  We have a nice poster, which is
> currently in Kurt Lieber's possession, which we should use for this.
> Also, remember that we can't sell anything at US shows, but we can give
> stuff away and ask for donations.  All in all, I definitely like the
> idea.
>
> > I have some better notes on paper, which actually gives a greater idea
> > and I am waiting to get a few quotes back for various things before I
> > propose that you give us (PR) the cash to do it. If we do T-shirt and CD
> > sale fex. then the initial outlay should be covered fairly fast, and the
> > kit would become selfsufficient for re-stocking swag and leaflets.
>
> I can't wait to hear the details.
>
> > On a different note, I was saddened to see that LWE UK has had a 'Gentoo
> > not welcome' rule for a while now, after our developers kept booking
> > booths and not turning up.. I believe that is now rectified and we are
> > more than welcome in the future, even if it did cost me a hangover and
> > endless hours of talk with the guys that sponsor the .org pavillion! ;)
>
> Do you think it would be helpful to have all of this sort of
> communications filtered through the trustees?  We definitely don't want
> any sort of bad reputation, so I know that I'm willing to do whatever is
> requested of me to assist in this matter.
>
> > I'd also like to ask what sort of time frame we look at for having a
> > funding proposal approved, as it would be nice to get a kit ready by
> > early 2007 as there's a few conferences happening. I know off-hand that
> > we'll have a official presence at SCALE, FOSSDEM, Linuxforum and
> > possibly LISA. All of which take place in February and March, which
> > would mean it'd be nice to be able to send a kit across to the
> > developers present at these and replenish as needed inbetween.
>
> It would be nice.  I know that I'll be bringing some of my own equipment
> for FOSDEM.  It would be very nice to have T-shirts there, as it was a
> heavily-requested item at the show.
>
> One thing to consider is we need to come up with some sort of guidelines
> on what to do with the monies gathered at the shows, if any.
>
> --
> Chris Gianelloni
> Release Engineering Strategic Lead
> Alpha/AMD64/x86 Architecture Teams
> Games Developer/Council Member/Foundation Trustee
> Gentoo Foundation



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