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To: gentoo-nfp <gentoo-nfp@g.o>
From: "William L. Thomson Jr." <wltjr@g.o>
Subject: Re: Foundation Routine Trivia
Date: Wed, 23 Apr 2008 18:36:09 -0400
On Wed, 2008-04-23 at 21:18 +0100, Roy Bamford wrote:
> -----BEGIN PGP SIGNED MESSAGE-----
> Hash: SHA1
> 
> Team,
> 
> Some random loose ends to ponder.
> 
> 1. I would like to set a meetings calendar going through to the end of 
> February 2009, by which time we shall either be reelected or new 
> trustees will be in office (unless the rules change)

I agree, and we can add this as a requirement to the meetings section of
the by laws. Which I will see about commenting on ASAP. I have several
thoughts there.

> I also propose that the January meeting be our Annual General Meeting, 
> which is a legal requirement. Its here we accept the reports from the 
> officers (that's us) and kick off the election process.  That fits 
> nicely with elections.

Legalities aside, I am not sure the election process has been tied to a
meeting. I wasn't sure about that annual meeting section. Which I also
feel we need a monthly meeting section. Not to mention the stipulation
of a published meeting calendar in advance.

> There is a counter argument that says the AGM should be June 15th as 
> out tax year ends on 30 June. Please discuss.
> Whatever we decide, others that follow will be stuck with.

That might be something to get some advice on, from either a CPA or tax
attorney. I am not sure if there are liabilities to the changing of
guard mid year. With the new ones assuming liabilities from the previous
administration. Depends on how much we indemnify the trustees from their
actions in later sections. If per say 0 liability, likely moot, as long
as things don't get screwed up wrt to paper work and filings at year
end. Due to change of guard mid fiscal year.

> 2. We need to get a few words in the GMN every month.  With fixed 
> meetings, they can be in forthcoming events every issue.
> We also need to follow the council example and advertise logs and 
> summaries. That sounds like the secretaries job to me.

+1

More throwing Tom under the bus :) Surely not on purpose, should be
fairly light weight. We don't need much in GMN but regular info on what
the foundation is up to, etc.

> We need to establish a routine and this sort of stuff helps. 

And we can add it to the by laws ;)

-- 
William L. Thomson Jr.
amd64/Java/Trustees
Gentoo Foundation

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Updated Jun 17, 2009

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