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How about timely email reminders? |
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On Jul 17, 2011 8:06 PM, "David Abbott" <dabbott@g.o> wrote: |
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> On Sun, Jul 17, 2011 at 5:59 PM, Rich Freeman <rich0@g.o> wrote: |
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>> It has been fairly obvious that for a number of years one of the |
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>> biggest problem the Foundation struggles with is remembering to take |
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>> care of things that need to be taken care of on some kind of periodic |
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>> interval. We forget to file and let our foundation become inactive. |
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>> We forget to renew trademarks until the last minute, and so on. |
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>> |
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>> To help improve this I'm going to try to lead efforts to create a |
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>> simple and effective periodic activity tracking checklist. The heart |
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>> of the checklist is just going to be a table of activities that need |
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>> to happen periodically. Attributes I plan to track include: |
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>> |
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>> Name of Activity |
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>> Who is responsible (by role) - nothing to stop people from teaming up, |
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>> but one role should be the lead for anything |
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>> Frequency of Activity (ie annually, quarterly, etc) |
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>> Whether activity is legally required (vs nice-to-have) |
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>> Last time activity was completed |
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>> Next time activity is due |
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>> Link to details page |
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>> |
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>> Then for each activity we can have a details page (or anchors in a |
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>> single page) that goes into the gory details. I'd expect this to |
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>> include: |
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>> Links to appropriate laws/etc. |
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>> Recommended process to follow. |
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>> Links to helpful tools/forms/etc. |
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>> Where to find the information necessary to complete the step. |
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>> Where we store the official copy of the resulting deliverable. |
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>> Where interested users can find the deliverable (perhaps redacted), if |
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>> applicable. I'd encourage as much transparency as possible (many |
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>> eyeballs/etc). |
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>> Links to bugs tracking past/current activity completions. |
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>> |
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>> I'd just put all of this stuff on the Gentoo website in GuideXML/etc. |
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>> That is, unless somebody is aware of a tool we could leverage which |
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>> would better accomplish this while keeping things simple and being |
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>> aligned with our values. |
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>> |
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>> Feel free to chime in here with suggestions for design |
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>> improvements/etc, but my intent is to get started creating and not |
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>> wait until things are perfect. Any system of organization is going to |
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>> be better than what we already have. Once the structure is in place |
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>> anybody can feel free to suggest additions to the list, and this |
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>> should be pretty easy to distribute among volunteers (even those |
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>> without commit access if you can modify a template xml file and submit |
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>> a bug). |
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>> |
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>> Rich |
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>> |
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>> |
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> Hi Rich, |
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> I put together this page [0] to get started. I put it in the secretary |
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> directory and we can link to it from the foundation home page. Its |
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> just a simple table and once the category's are set up it is easy to |
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> keep updated. We could create a google spreadsheet with the same |
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> category's and once that is set up transfer it to the xml page. The |
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> Activity and status entry is just an example. If you want to send me |
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> the data to put into the form just let me know. I can remove the page |
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> if it is not what is wanted. |
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> All the best, |
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> David |
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> [0] http://www.gentoo.org/foundation/en/secretary/activity_tracker.xml |
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> |
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> -- |
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> David Abbott (dabbott) |
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> Gentoo |
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> http://dev.gentoo.org/~dabbott/ |
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> |
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