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To: gentoo-trustees@g.o
From: Corey Shields <cshields@g.o>
Subject: Registration fee collection for developer conference
Date: Mon, 13 Jun 2005 15:43:02 -0700
We're planning a gentoo developer conference[1] the day after LinuxWorld Expo 
in San Francisco this year  (making the date of said event August 12th).  It 
will be a full day of presentations and shoulder-rubbing.

One of our hosting providers, Global Netoptex, has stepped up and offered a 
site for the conference, wifi, AND lunch/drinks all for free.  Derek Wise, 
the CEO, has been very excited about helping out.  They are limited in 
seating to 30 seats, but not knowing the demand ahead of time we decided to 
go with this.  To make up for the limited seating, Indiana University is 
stepping up to webcast the event, and will also provide video archives of the 
conference sessions.  This can effectively make it a worldwide Gentoo 
conference.  They can handle about 200+ streams at once.

Where I need to involve the Foundation is this:  We will charge a small 
registration fee (probably $10, but the exact figure isn't set yet) to avoid 
everyone rushing the registration and filling seats without a real 
commitment.  Also, Netoptex has offered to split the cost of conference 
shirts, so the registration will cover a t-shirt.

Would it be okay to have the money paypal'd to the Foundation and let the 
Foundation become the collection point?  In the registration page we could 
point to a paypal object that is named for this conference, so the money is 
easily distinguished from within paypal.   I would just rather see this 
handled through the Foundation than through an individual person.  Any 
leftover money can stay with the Foundation, so this is not a budget request 
per se.  What would probably happen is that when it comes time for the 
conference I could paypal the money to me and disburse it accordingly.

Thoughts?

-C

[1] - http://devwiki.gentoo.org/tiki-index.php?page=GentooDevConf

-- 
Corey Shields
Gentoo Linux Infrastructure Team and Devrel Team
Gentoo Foundation Board of Trustees
http://www.gentoo.org/~cshields
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-- Grant Goodyear
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