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On Wed, 2008-04-23 at 21:18 +0100, Roy Bamford wrote: |
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> Team, |
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> Some random loose ends to ponder. |
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> 1. I would like to set a meetings calendar going through to the end of |
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> February 2009, by which time we shall either be reelected or new |
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> trustees will be in office (unless the rules change) |
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I agree, and we can add this as a requirement to the meetings section of |
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the by laws. Which I will see about commenting on ASAP. I have several |
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thoughts there. |
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> I also propose that the January meeting be our Annual General Meeting, |
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> which is a legal requirement. Its here we accept the reports from the |
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> officers (that's us) and kick off the election process. That fits |
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> nicely with elections. |
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Legalities aside, I am not sure the election process has been tied to a |
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meeting. I wasn't sure about that annual meeting section. Which I also |
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feel we need a monthly meeting section. Not to mention the stipulation |
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of a published meeting calendar in advance. |
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> There is a counter argument that says the AGM should be June 15th as |
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> out tax year ends on 30 June. Please discuss. |
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> Whatever we decide, others that follow will be stuck with. |
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That might be something to get some advice on, from either a CPA or tax |
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attorney. I am not sure if there are liabilities to the changing of |
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guard mid year. With the new ones assuming liabilities from the previous |
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administration. Depends on how much we indemnify the trustees from their |
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actions in later sections. If per say 0 liability, likely moot, as long |
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as things don't get screwed up wrt to paper work and filings at year |
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end. Due to change of guard mid fiscal year. |
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> 2. We need to get a few words in the GMN every month. With fixed |
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> meetings, they can be in forthcoming events every issue. |
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> We also need to follow the council example and advertise logs and |
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> summaries. That sounds like the secretaries job to me. |
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+1 |
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More throwing Tom under the bus :) Surely not on purpose, should be |
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fairly light weight. We don't need much in GMN but regular info on what |
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the foundation is up to, etc. |
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> We need to establish a routine and this sort of stuff helps. |
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And we can add it to the by laws ;) |
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-- |
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William L. Thomson Jr. |
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amd64/Java/Trustees |
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Gentoo Foundation |