Gentoo Archives: gentoo-nfp

From: Mike Pagano <mpagano@×××××.com>
To: gentoo-nfp@l.g.o
Subject: Re: [gentoo-nfp] Foundation Periodic Activities Tracker
Date: Mon, 18 Jul 2011 00:51:11
Message-Id: CACf6BS=UkER-ZSUw7D5C+XcsavdLrWSGnjOQTmrTOGDa9Tzixw@mail.gmail.com
In Reply to: Re: [gentoo-nfp] Foundation Periodic Activities Tracker by David Abbott
How about timely email reminders?
On Jul 17, 2011 8:06 PM, "David Abbott" <dabbott@g.o> wrote:
> On Sun, Jul 17, 2011 at 5:59 PM, Rich Freeman <rich0@g.o> wrote: >> It has been fairly obvious that for a number of years one of the >> biggest problem the Foundation struggles with is remembering to take >> care of things that need to be taken care of on some kind of periodic >> interval. We forget to file and let our foundation become inactive. >> We forget to renew trademarks until the last minute, and so on. >> >> To help improve this I'm going to try to lead efforts to create a >> simple and effective periodic activity tracking checklist. The heart >> of the checklist is just going to be a table of activities that need >> to happen periodically. Attributes I plan to track include: >> >> Name of Activity >> Who is responsible (by role) - nothing to stop people from teaming up, >> but one role should be the lead for anything >> Frequency of Activity (ie annually, quarterly, etc) >> Whether activity is legally required (vs nice-to-have) >> Last time activity was completed >> Next time activity is due >> Link to details page >> >> Then for each activity we can have a details page (or anchors in a >> single page) that goes into the gory details. I'd expect this to >> include: >> Links to appropriate laws/etc. >> Recommended process to follow. >> Links to helpful tools/forms/etc. >> Where to find the information necessary to complete the step. >> Where we store the official copy of the resulting deliverable. >> Where interested users can find the deliverable (perhaps redacted), if >> applicable. I'd encourage as much transparency as possible (many >> eyeballs/etc). >> Links to bugs tracking past/current activity completions. >> >> I'd just put all of this stuff on the Gentoo website in GuideXML/etc. >> That is, unless somebody is aware of a tool we could leverage which >> would better accomplish this while keeping things simple and being >> aligned with our values. >> >> Feel free to chime in here with suggestions for design >> improvements/etc, but my intent is to get started creating and not >> wait until things are perfect. Any system of organization is going to >> be better than what we already have. Once the structure is in place >> anybody can feel free to suggest additions to the list, and this >> should be pretty easy to distribute among volunteers (even those >> without commit access if you can modify a template xml file and submit >> a bug). >> >> Rich >> >> > Hi Rich, > I put together this page [0] to get started. I put it in the secretary > directory and we can link to it from the foundation home page. Its > just a simple table and once the category's are set up it is easy to > keep updated. We could create a google spreadsheet with the same > category's and once that is set up transfer it to the xml page. The > Activity and status entry is just an example. If you want to send me > the data to put into the form just let me know. I can remove the page > if it is not what is wanted. > All the best, > David > [0] http://www.gentoo.org/foundation/en/secretary/activity_tracker.xml > > -- > David Abbott (dabbott) > Gentoo > http://dev.gentoo.org/~dabbott/ >