Re: [gentoo-trustees] New bank account

[Donnie Berkholz]

Donnie Berkholz wrote:
> I've met with bankers at the Bank of America twice now, and I think they
> can fulfill our needs.

And a third time ... this one with Jeff, one of the VP's and a corporate 
banker.

> What we need to open an account:
>
> 1) Person authorized to act on behalf of the foundation as indicated in
> its corporate resolution;

This is a form we can just fill out at the bank.

> 2) The foundation's tax ID number;

We have this, but I'm not sure who has it -- Grant, Corey? Either Corey 
or I will need to get it to open the account, and preferably both of us.

> 3) The foundation's Fictitious Name Certificate, or the Certificate of
> Trade Name if the account name is different from the corporate title;

This is a form I just picked up at the bank today, which is called an 
Assumed Business Name in Oregon. It basically says we're allowed to do 
business as the Gentoo Foundation and not as individual names of people. 
We need to fill it out and can fax it into the State of Oregon, then 
give the registry number we receive to the banker.

The application costs $50, with another $5 for a confirmation copy that 
I think we should get. We can pay this with Visa/MasterCard, if we have 
one, or a check payable to "Corporation Division, State of Oregon."

We will need to pick a single authorized representative, and up to four 
registrants/owners who will conduct business under the assumed name. I 
suggest the treasurer as the authorized rep, and the officers as 
registrants/owners.

The form requires addresses and signatures for all of them; they will 
need access to scanners, so we can email the form, print, sign, re-scan 
and email to the next officer. (Unless someone has a better idea?)

> 4) The articles of incorporation;

I can just print this out from our Web site.

> 5) The IRS ruling letter of tax exemption, or a notarized statement from
> the officers or directors on Gentoo letterhead, saying the foundation is
> exempt from tax reporting under 501(c).

This is the biggest change. We can open the account now but wait until 
we receive the IRS letter to bring it in. We don't need the notarized 
statement.

Thanks,
Donnie
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