Re: [gentoo-nfp] Proposal: fix election duration & scheduling

[Roy Bamford]

On 2019.06.29 06:55, Robin H. Johnson wrote:
> This is a personal nit that I'd like to see resolved from running &
> scheduling the Trustee elections, but also appreciate input from
> everybody at large. I feel this should be considered and voted on at
> the
> AGM.
>
> Problem:
> - Scheduling the Foundation election is constrained by the AGM and
>   recordation date requirements in bylaws & state laws.
> - The entire time period of the election has tended to drag on too
> long
>   generally.
>
> To work backwards from the AGM, can we agree to set recommended
> periods
> for the election timeline:
>
> Election cycle preamble:
> YYYY/June/xx: June meeting sets formal approval of dates
> YYYY/June/16: AGM date announcement ~60 days window
>
> YYYY/July/01: Proposed recordation date, must be at least 10 days
> after June meeting ** [bylaw requirement??]
>
> primary election (30 days):
> YYYY/July/01: nomination opens, 14 days
> YYYY/July/15: nomination closes
> YYYY/July/14: setup day, 1 day
> YYYY/July/15: voting opens, 14 days
> YYYY/July/29: voting closes
> YYYY/July/30: voting results, 1 day
>
> secondary election (16 days):
> YYYY/July/30: nomination opens (automatically triggered by the primary
> result publication), 7 days
> YYYY/August/05: nomination closes
> YYYY/August/06: setup, 1 day
> YYYY/August/07: voting opens, 7 days
> YYYY/August/13: voting closes
> YYYY/August/14: voting results, 1 day
>
> AGM:
> YYYY/August/15: AGM date

That all works for me. My preference is to see it written in time before
AGM as the AGM is not fixed.

>
> Concerns:
> Could somebody with a more rules-lawyer oriented thought process
> confirm
> how the 10-60 days in Bylaw 3.7 constrain the recordation date?

The two are not strictly connected.
The 10-60 day window is for the AGM announce. Its straight out of 
the NM statutes. 

New trustees take their seats at the end of the AGM. The AGM is
their last chance at due diligence. 

The Record date is the date when the list of potential participants 
in the forthcoming election is closed. Its public purpose is a call for 
new members to join if they want to participate in the election.
 

>
> --
> Robin Hugh Johnson
> Gentoo Linux: Dev, Infra Lead, Foundation Treasurer
> E-Mail   : robbat2@g.o
> GnuPG FP : 11ACBA4F 4778E3F6 E4EDF38E B27B944E 34884E85
> GnuPG FP : 7D0B3CEB E9B85B1F 825BCECF EE05E6F6 A48F6136
>

-- 
Regards,

Roy Bamford
(Neddyseagoon) a member of
elections
gentoo-ops
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